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Bullet Guides

Create Expenses

If a director or employee pays for a business expense out of their own pocket, you need to log it correctly in Bullet. This guide shows you how to record the expense as a payable bill.

Video overview of expenses creation in Bullet you can check below:

Step 1: Start a New Bill/Expense

  1. Go to the Accounts and Payroll section (usually found in the top left corner).
  2. Navigate to the Money Out section.
  3. From the options, select Add Bill or Expense.
  4. On the next screen, you will see multiple options. Please select Add a Bill.

Step 2: Enter Core Bill Details

This screen requires you to input the fundamental information about the purchase:

  1. Supplier: Type in the name of the supplier you bought the item from.
  2. Date Issued: Enter the date the bill was issued.
  3. Paid Yet? Select Yes.
  4. Who Paid for the Bill? Select the specific employee or director who paid for the bill personally.
    *If you need to add employees to your Bullet account, you may need to check the Wages section and ensure an RPN file is uploaded.
  5. Expense Category: Select the relevant expense category for the report.
  6. VAT Rate: Pick the appropriate VAT rate.
  7. Category: Consult with your accountant on the correct accounting category to assign this expense.
  8. Description: Add a clear description of what was purchased.
  9. Amount: Enter the total amount of the expense.

Step 3: Review and Save

  1. Click Review.
  2. On the review screen, you will see a helpful note confirming that this is being recorded as a personal expense paid by the employee/director – confirming you are on the right track.
  3. Check all details for accuracy, then click Save.

Step 4: Post-Creation Options

After saving, you will see options for your next action:

  • Enter details for another bill from a different supplier.
  • Enter details for another bill from the same supplier.
  • Click Continue to view your newly logged bill in the Money Out ledger.

Verification: Check the Employee Wage Section

To confirm the expense is correctly assigned to the employee for reimbursement:

  1. Go to Wages and then Overview.
  2. Start the process of creating a new wage for the employee you just added the expense for.
  3. You should now be able to see the expense amount you entered listed in this section, confirming the expense is ready to be reimbursed via payroll.
  4. You can then enter the wages amount, click Review, and Save to complete the payment process.